The Finance Officer role at Trademark East Africa (TMEA) is a critical position, responsible for ensuring the sound financial management and accountability of TMEA’s programs and operations within the East African Community (EAC). TMEA is a multi-donor funded organisation that works to support increased trade and economic integration within the region.
The core responsibilities of a TMEA Finance Officer typically revolve around several key areas. First, they are responsible for financial planning and budgeting. This involves assisting in the development of annual budgets, monitoring expenditure against these budgets, and providing financial analysis to inform decision-making. They work closely with program managers to understand their funding needs and ensure resources are allocated effectively and in accordance with donor requirements.
Secondly, financial accounting and reporting is a major component. This includes maintaining accurate financial records, processing payments, reconciling bank statements, and preparing financial reports for both internal management and external donors. These reports must adhere to international accounting standards (e.g., IFRS) and donor-specific reporting guidelines. The Finance Officer ensures compliance with all relevant tax laws and regulations within the EAC member states.
A third critical aspect is internal controls and compliance. The Finance Officer plays a crucial role in implementing and maintaining strong internal control systems to safeguard TMEA’s assets and prevent fraud. They are responsible for ensuring compliance with TMEA’s financial policies and procedures, as well as donor requirements. This includes conducting regular audits and reviews to identify and address any weaknesses in the control environment.
Grants management is also often part of the role. TMEA frequently provides grants to implementing partners to carry out specific projects. The Finance Officer is responsible for monitoring the financial performance of these grants, reviewing financial reports submitted by grantees, and ensuring that grant funds are used appropriately and in accordance with grant agreements. This requires strong analytical skills and the ability to identify potential risks and issues.
Finally, the Finance Officer is often involved in relationship management. They work closely with various stakeholders, including program managers, implementing partners, donors, and auditors. Strong communication and interpersonal skills are essential for building trust and maintaining effective working relationships.
To be successful in this role, a Finance Officer at TMEA requires a strong academic background in finance, accounting, or a related field, often coupled with a professional accounting certification such as ACCA or CPA. Several years of relevant experience in financial management, ideally within an international development organisation or a similar environment, is typically required. A thorough understanding of donor funding regulations and reporting requirements is essential, along with strong analytical and problem-solving skills, and excellent communication abilities. Experience with accounting software packages is also generally expected. The ability to work effectively in a multicultural and fast-paced environment is a significant asset.
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