Job Title: Administrative Finance Assistant
Department: Finance/Administration
Reports To: Finance Manager
Summary:
The Administrative Finance Assistant provides crucial support to the finance department and ensures the smooth operation of daily administrative and financial tasks. This role requires meticulous attention to detail, strong organizational skills, and a proactive approach to problem-solving. The ideal candidate will be a reliable team player with a solid understanding of basic accounting principles and proficiency in common office software.
Responsibilities:
- Accounts Payable: Processing invoices, verifying approvals, coding expenses to the correct general ledger accounts, preparing payments (checks, electronic transfers), and maintaining accurate vendor records. Resolving discrepancies with vendors in a timely manner.
- Accounts Receivable: Assisting with the preparation and distribution of invoices, tracking payments, and following up on overdue accounts. Reconciling accounts receivable balances and preparing aging reports.
- Data Entry and Record Keeping: Accurately inputting financial data into accounting software (e.g., QuickBooks, SAP). Maintaining organized and up-to-date financial records, both physical and electronic.
- Reconciliations: Assisting with bank reconciliations, credit card reconciliations, and other account reconciliations to ensure accuracy and identify any discrepancies.
- Budgeting and Forecasting Support: Providing support during the budgeting process by gathering data, preparing reports, and assisting with analysis. Helping to track budget performance and identify variances.
- Financial Reporting: Assisting with the preparation of monthly, quarterly, and annual financial reports. Gathering and organizing data for audits and tax filings.
- General Administrative Support: Providing general administrative support to the finance department, including answering phones, handling mail, ordering office supplies, and scheduling meetings.
- Compliance: Ensuring compliance with company policies and procedures, as well as relevant accounting regulations and standards.
- Internal Controls: Assisting in the implementation and maintenance of internal controls to safeguard company assets and ensure the integrity of financial information.
- Project Support: Providing administrative and financial support to special projects as needed.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.
- Proven experience (1-3 years) in an administrative or finance-related role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required. Strong Excel skills are essential.
- Experience with accounting software (e.g., QuickBooks, SAP) is highly desirable.
- Solid understanding of basic accounting principles.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality of sensitive financial information.
Skills:
- Data Entry
- Accounts Payable/Receivable
- Reconciliation
- Financial Reporting
- Budgeting
- Communication
- Organization
- Problem-Solving
736×952 business administration finance manager job description create from www.pinterest.co.uk 
720×1056 finance admin job description velvet jobs from www.velvetjobs.com 
495×640 admin finance manager job description cayman islands from www.yumpu.com 
638×903 finance director job description from www.slideshare.net 
1200×1200 finance department manager job description template edit from www.template.net 
793×1122 kostenloses finance administration officer job description from www.allbusinesstemplates.com 
453×640 job description finance administratorpdf engineers from www.yumpu.com 
800×600 finance administrator job description template bamboohr from www.bamboohr.com 
724×483 finance administrator job description bluesafe from bluesafe.net.au 
638×479 financial administrator job description from www.slideshare.net 
1024×1022 job description finance administration officer budgit senegal from senegal.budgit.org 
2048×2650 job description admin finanace associate from www.slideshare.net 
720×1025 finance manager job description velvet jobs from www.velvetjobs.com 
793×1122 finance administration officer job description templates from www.allbusinesstemplates.com 
768×994 finance administration assistant job description month from studylib.net 
495×640 finance admin officer job description from www.yumpu.com 
390×475 finance director job description samples ms word from www.sampletemplates.com 
638×826 finance administrator job description from www.slideshare.net 
770×1024 fillable finance administrator job description template fax from www.pdffiller.com 
495×640 assistant finance manager job description from www.slideshare.net 
298×386 fillable finance administrator job description template from www.pdffiller.com 
640×230 finance administrator job description template from resources.workable.com 
768×994 finance admin director job description from studylib.net 
1200×1198 finance administrator job description template edit from www.template.net 
768×994 finance administration officer job description from studylib.net 
1980×850 admin finance office accountant general from oags.gov.so 
638×826 finance manager job description from www.slideshare.net 
390×450 financial manager job description word format from www.template.net 
