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SGA Finance Committee Meeting Summary – October 26, 2023

The Student Government Association (SGA) Finance Committee convened on October 26, 2023, to review funding requests from various student organizations. Chair Emily Carter presided over the meeting.

Key Discussion Points

Budget Update

Treasurer David Lee presented an overview of the current SGA budget, highlighting remaining funds for the semester and any notable expenditures to date. He emphasized a need for fiscal responsibility given the upcoming holiday season and potential for increased event requests.

Funding Request Reviews

The committee reviewed several funding requests. The largest request came from the Debate Club, seeking $1,500 to cover travel and lodging expenses for an upcoming national tournament. After a thorough discussion about the club’s fundraising efforts and the potential visibility for the university, the committee approved $1,200, suggesting the club explore additional fundraising opportunities to cover the remaining costs.

A smaller request was presented by the Environmental Awareness Club, requesting $300 for a campus cleanup initiative. The committee unanimously approved this request, recognizing the positive impact on the campus environment and the relatively low cost.

The Photography Club submitted a request for $750 to purchase new camera equipment. Several committee members expressed concerns about the longevity and shared use of the equipment. After a lengthy discussion, the committee tabled the request, asking the club to provide a more detailed plan for equipment maintenance and accessibility for all club members at the next meeting.

Policy Discussion

The committee briefly discussed proposed changes to the SGA funding guidelines, specifically addressing the eligibility of organizations with outstanding debts to the SGA. The discussion focused on balancing the need to support all student organizations with the responsibility to ensure fiscal accountability. No formal decisions were made, and the topic will be revisited at the next meeting with proposed amendments.

Action Items

Debate Club: Explore additional fundraising options.
Photography Club: Provide a detailed equipment maintenance and accessibility plan.
Treasurer: Draft proposed amendments to the SGA funding guidelines regarding organizations with outstanding debts.